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Frequently Asked Questions


March 17th, 2024

Please reach out to us at for more information about late registration. 


Please contact if any changes need to be made.

The prices below show the total cost for attending all days of the conference. The costs include room accommodations for all nights, a meal plan, and additional fees. ​

​* Part Time Rate (with lodging at Mt. Aetna) is a flat fee of $75 which includes meal costs.
* For those staying off campus there is a $22 facility fee plus a meal plan option of either 4 or 6 meals ($11 per meal for ages 10+ and $8 per meal for kids ages 5-9)​

* Discount has been applied for Youth Group, Undergraduate Students, and First-Timers
* Children 4 and under eat free with the purchase of an adult meal.

If you want more detailed information about room/board or additional costs, reach out to

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For full-time attendants, there are two meal plans to choose from (6 meals or 4 meals).


All meals are non-refundable so please choose carefully.

* Mt. Aetna retreat center provides vegetarian-based meals to all guests by default.
* If you have any severe food allergies or special dietary needs, please indicate in the registration form.




Individuals: Please pay in advance if possible. If that is not possible, please make your payment upon arrival at the registration booth at the conference site.

Families:  You will receive an email confirmation which will confirm your family’s final costs and your family’s housing assignment.

You may pay with the following options:

  1. (Recommended) Personal check made payable to University Bible Fellowship
    There is no additional processing fee.

    • For Washington chapter members, you may place the check in the offering box. In addition, there will be a collection table set up on Sunday 3/17.

    • For other chapter members, you may mail the check to the Washington UBF Church at 3604 Metzerott Rd., College Park, MD 20740 or give your check to your chapter leader

  2. Paypal
    However, you must select the option to cover the mandatory transaction fee ($0.30 + 2.2% for all funds received)
    Please specify who the payment is for in the notes.

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There are facility, conference, and miscellaneous fees apart from room and board costs which add up to $22 per person (Ages 5+). If you want more detailed information about room/board or additional costs, reach out to

We have 9-person cabins for individuals and we have a limited number of hotel-style rooms available in White Pine. Family lodge (Maple or Oak) and 6-person cabins will be assigned to families with young children. You can find further information on Mt.Aetna Retreat Center website

All cabin guests must provide their own bed linens, blankets, pillows, towels, washcloths etc.

(Family Lodge & Hotel Style Rooms will provide full linen service.)



Young children must register using the family registration form to share lodging with parents. Families will be assigned to a family room if your family has at least ONE (1) young child under 12 years or ONE (1) family member with a disability which requires special lodging accommodations. 

Youth Group members (grades 7-12) must register as individuals, not under family registration.

Yes, there is a CBF childcare program for children in kindergarten - 6th grade. There will be a CBF program Friday evening and Saturday morning. The remaining CBF childcare sessions will be free play supervised by CBF parents on rotation. Preschoolers (accompanied with a parent) are encouraged to join CBF during these times (Saturday evening and Sunday worship service).

CBF Sunday Worship Service will be held at 9am. Sunday in Cedar Hall.

There are two spaces dedicated for families with preschool children ages 4 and under - Maple Lodge main floor lounge and Walnut Hall, which is available at all times except during Group Discussion on Saturday (10:45 am-12:00 noon) and Sunday morning (9:00-10:15 am). 

Please make personal arrangements among families for Saturday afternoon - no childcare will be provided during that time.

Children on the retreat campus must be supervised by an adult at all times. 

CBF childcare program will take place in Cedar Hall. 

Preschool children (ages 4 and under) will be cared for by their parents in Maple Lodge (main floor lounge) and/or Walnut Hall.



No, there is no age restriction regarding who is allowed to enter, but please make sure to register all children who are attending the conference. Children ages 0-4 incur no cost for rooming and meals.

Mt. Aetna Retreat Center

10375 Retreat Wy, Hagerstown, MD 21742

There will be no special offering. For regular tithes and offering, please give as you usually do to your home chapter.

Only Sunday Worship Service will be offered online to the public through Zoom.

All other programs will be internally streamed for parents who are participating on-site.

By selecting "yes" to our photo release question on our registration ("I grant permission and consent to the Washington UBF Media Team the right to edit, alter, copy, and make use of all photos and or videos taken of me to be used in and/or for promotional materials".), you are giving the Washington UBF Media Team the right to edit, alter, copy, and make use of all photos and or videos taken of you to be used in and/or for promotional materials without payment or consideration. This grant of use includes but is not limited to publishing on the Internet and e-mails, magazines, pamphlets, advertisement flyers, and in whatever other manner the Washington UBF Media Team finds useful or for any other lawful purpose.


By selecting "no" to our photo release question on our registration, you are agreeing to be responsible for not participating in any photo taking by the organization and staying muted during recordings.

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